Is HR Tech the solution to your problems?
I recently heard someone say, “I am not working from home. I am at home, trying to work”. We can totally understand that, right? Amid fear, anxiety, and uncertainty, thanks to the pandemic, most people still find themselves grappling with the new work-life definition.
The borders between work and life are, at best, blurred. Many professionals have told me that the sense of time for them has become fluid. They just flow from one activity to another. And that is not always a good thing.
In such an unprecedented scenario facing all the employees, how can the HRs of the world create an ecosystem of empathy, productivity, and growth for their organization and lead the change management process using technology?
Here are some ways in which a Human Resource Management System (HRMS) can help organizations combat the COVID crisis.
Return Safe – Accepting that working from home will be the new normal provided the work equipment can be brought home, and if you can serve your customers virtually. If this isn’t possible, you have to implement workforce aggregation and workforce management.
Excel Digitally – Accepting that work will not change but may get relocated. Once you figure out how the work may get relocated, you will have a roadmap to move forward. You can excel by using a roadmap that involves bifurcating work between gig workers, your permanent staff, and artificial intelligence (AI) that will help smoothen the return process.
Organizations can ensure success and growth even in these times by digitalizing all their processes and harnessing the HR Tech to its full potential. Here are some features that have now become must-haves for businesses to help their employees return safely to the workplace.
HR Tech: Revolutionizing the virtual world
With employee movement becoming even more limited in the near future, this would be one area where technology will find an immediate application. With Virtual ID Cards, you can simply scan the QR code on an employee’s Virtual ID to verify his/her shift allotment for the day and mark attendance only when the system approves. This helps the organization keep track of employees coming to the office and limits unwanted movement.
Easy productivity tracking
Businesses have to be compliant with the stringent guidelines mandated by the government regarding social distancing. HR Tech can enable this through touch-free attendance punch-ins and punch-outs. Employees can use their mobiles or desktops to log in without having to touch the biometric system or other physical check-in methods. Read about how one of the largest Metro construction players replaced biometric with facial recognition-based attendance much before the pandemic.
Human Resources Tech: Smarter attendance calculations
Another attendance tracking feature that an intelligent HR Tech offers is facial recognition. Employees can log in by scanning their faces using their smart devices and eliminate the need for any physical signing into work. As an additional layer of security, organizations can geo-fence employees to a particular location radius to limit the range under which attendance punches will be acceptable.
Customizable workflows
The Indian government has divided the cities and towns into different zones based on the severity of the cases registered. And it is difficult to track employee movements when working remotely. With an advanced HRMS platform that allows for custom workflow settings, businesses can make it mandatory to take approvals before any outdoor visits, hence effectively monitoring employee movement for their maximum safety.
Make the first impression matter
While organizations may be using technology to conduct interviews online for recruitment, still a large part of the recruitment and onboarding process happens offline. HR technology has now evolved to seamlessly integrate the entire recruitment cycle on a single, unified platform.
From raising requisitions to setting the confirmation workflow to conducting the onboarding online, organizations should have the flexibility to screen a candidate and schedule a series of interviews without moving through multiple platforms.
Similarly, HRs should also be able to create and send offer letters online, get a digital sign off from all stakeholders, generate COVID related guidelines online, and create tasks for asset assignment after joining.
Employee health surveys and check-ins
One of the biggest challenges of working remotely is the lack of opportunities and context for employees and their managers to express how they are feeling on a daily basis. Calls and meetings are centered around work, and there is little to no scope to have a general banter that often reveals what is up in an individual’s personal life and whether they are otherwise healthy. However, with daily Pulse surveys, HRs can keep a tab on their employees’ health and general orientation towards work. This can only be possible with an evolved HR Tech.
HR Tech: Make real-time a real thing
To ensure employees are engaged and are continuously in contact with their peers and managers, organizations can leverage continuous performance management on their HRMS platform. This would enable the employees to continuously share and receive feedback on their performance and provide a more comprehensive view during the appraisal process.
Building a culture of gratitude
In these testing times, keeping up the morale of the employees has become paramount because an increase in productivity is directly correlated to engaged and motivated employees. Research has shown that enhanced employee experience is key to surviving the present and gearing up for the future world of work. To do this effectively, organizations can leverage the power of HR Tech by gamifying the values of the organization into online badges that would be visible to all employees.
HR can incentivize recognition and control budgets by limiting the number of points an employee could give. Further, you should be able to track the top recognizers and receivers of badges across the company on a leaderboard to create a sense of healthy competition and keep employees engaged.
Removing pain from payroll
Another very critical function of all organizations that an HRMS can effectively solve is payroll management. Large enterprises cannot afford to have manual payroll processes and use Excel sheets. Payroll software has to go beyond processing complex salary disbursements. It must include audit trails, a high level of data security, and must keep up to date with the latest legal and statutory compliances, changing tax regimes, and should allow users to declare their IT investments and automatically generate on-demand pay slips.
That organizations have to adopt digital transformation to thrive, is now clearly undeniable. Enterprises have to embrace cloud-based, intelligent HR technology to run their entire employee lifecycles effectively. A powerful and evolved HRMS can truly empower business leaders in building a digital workplace and ensuring a safe return to work for their employees.
Summary:
HR Tech
Enabling HRs to build a safe workplace using HR Tech. HR Tech: Revolutionizing the virtual world: With Virtual ID Cards, you can simply scan the QR code on an employee’s Virtual ID to verify his/her shift allotment for the day and mark attendance only when the system approves. Easy productivity tracking: Businesses have to be compliant with the stringent guidelines mandated by the government regarding social distancing. HR Tech can enable this through touch-free attendance punch-ins and punch-outs. Human Resources Tech: Smarter attendance calculations: Employees can log in by scanning their faces using their smart devices and eliminate the need for any physical signing into work. While organizations may be using technology to conduct interviews online for recruitment, still a large part of the recruitment and onboarding process happens offline. HR technology has now evolved to seamlessly integrate the entire recruitment cycle on a single, unified platform. Daily Pulse surveys, HRs can keep a tab on their employees’ health and general orientation towards work. This can only be possible with an evolved HR Tech. Another very critical function of all organizations that an HRMS can effectively solve is payroll management.
